How do we communicate internally? [Draft]

Our internal communications policies are intended to enable us to be #co-creative, #build-in-public, and #embrace-emergence.

Platforms

Slack

Use Slack for just-in-time communications that don’t need to be saved long-term. Please respond to messages that mention you specifically within __ weekdays because Slack is used to reach people quickly. At the same time, please give at least __ days leeway because time = accessibility.

Google Groups

Use Google Groups for email communications that are private, and to manage Google products like invites to calendar events and permissions on Google Folders and documents. Another use of Google Groups is when emailing external partners who are not yet a part of the Youth Power Coalition network.

Google Drive

Use the Youth Power Coalition Shared Drive to store files. Keep files organized in folders that mirror our circle structure so that they are discoverable.

Google Calendar

Publish YPC team meetings to our YPC calendar! Do this by inviting calendar@youthpowercoalition.org to any YPC team meetings that people should know about.

If you want to see the YPC calendar to your Google Calendars, follow the “Add using an email address” directions. The email you add is calendar@youthpowercoalition.org.

Hub [Under Construction]

Use our Hub (online forum) for communications that promote transparency and memory. Please give at least __ days for people to respond. On the other hand, please respond to messages that mention you specifically on the Hub within __ days. Examples of communications on our Hub include meeting minutes, formal proposals, project management, and policies.

Values

In all of these communications, keep the following in mind:

  • Lead with Love: We’re a community online as much as we are offline. Be welcoming, joyful, and empathetic.
  • Build in Public: Make conversations as public as possible while honoring confidentiality.
  • Embrace Emergence: Communication is so important because when info is shared is when we ensure people are aware and then can co-create.

Training

We understand that communication platforms need to be accessible and accommodate multiple communication styles, so please reply to this post if you have questions and/or need support!